Transfer Service Hours to CASAS to track support services for AEBG

You can transfer students with Service Hour records to CASAS. This is meant to be used to track students receiving support services for AEBG. Once you have configured your service hours you can transfer these to CASAS using Export TOPS Files. 

On Export TOPS Files, check the box "With Service Hours". You can export the Demographics, Entry (optional) and the Updates. According to CASAS, to record Support Services for AEBG, all that is required is a student name. No other information is required if the student just received services. 

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Demographics

  1. Check box "With Service Hours"
  2. Enter date range of the Service Hour records
  3. Recommend: check "Export ALL records..." to instantly download the file
  4. Click the Demographics button to obtain the file

Entry (optional)

  1. Check box "With Service Hours"
  2. Enter date range of the Service Hour records
  3. Recommend: check "Export ALL records..." to instantly download the file
  4. Click the Entry button to obtain the file

Update Records

  1. Check box "With Service Hours"
  2. Enter date range of the Service Hour records
  3. Recommend: check "Export ALL records..." to instantly download the file
  4. Click the Update Records button to obtain the file

*** NOTE FOR UPDATE RECORDS

Each student with at least one Service Hour record will receive an Update record with just support services marked. The following are the current rules and what is marked on the Update record:

  • Under Services Received: Supportive to all students
  • If Service Hour has word Transition in it = also mark Transition under Services Received
  • If Service Hour has word Career or Job or Resume or Workforce in it = also mark Training under Services Received and under Career, mark Basic and Individualized
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