Set Up and Manage your Integration with Zoom

ASAP now allows for integration with Zoom.  You can quickly add a Zoom link to any class or private lesson and the link will be readily available to your student(s) in their My Activity section of the public site.

There are a couple of things to know before you start:

• We support multiple Zoom accounts, allowing teachers to associate their personal Zoom School account with their ASAP profile
• The Zoom link will only apply on classes that are scheduled and not set on TBD.

• Finding the Zoom API key
• Set Up School Level Zoom Integration
• Set Up School Zoom Accounts for Staff Users
• Set Up Personal Zoom Accounts for Staff Users
• Add Zoom to Classes
• Start your Zoom class from Admin portal
• Add Zoom to Private Lessons
• Start your Zoom lesson from Admin portal
• Cancel a Zoom meeting
• How your students find their Zoom link

Finding the Zoom API key

1. Go to https://marketplace.zoom.us/
2. Sign in with your personal Zoom account.
3. Select Build App from the Develop dropdown.
4. Select Create in the JWT box.
5. Select any name for the integration.
6. Fill in all the necessary fields.
7. In App Credentials, Copy the API Key.
8. Paste into ASAP.
9. Copy the API Secret.
10. Paste into ASAP.
11. Continue filling out the required fields in the Zoom App Marketplace to Activate the API.

Set Up School Level Zoom Integration

1. On the Navigation menu, click Set Up, and then click Features
2. Select the Integrations tab
3. Click the  beside the Zoom option
4. Select Edit
5. Add your API Key and your password (found in your Zoom account). 

You are now ready to add Zoom links to your Classes or Private Lessons.

Set Up School Zoom Accounts for Staff Users

1. On the Navigation menu, click Staff and select the staff member.
2. Select Details.
3. Select Integration.
4. Select the edit icon.
5. Select School Account.
6. Enter the email the staff members Zoom account is under.
7. Select Save.

Set Up Personal Zoom Accounts for Staff Users

1. On the Navigation menu, click Staff and select the staff member.
2. Select Details.
3. Select Integration.
4. Select the edit icon.
5. Select Personal Account.
6. Enter the API key linked with the staff members personal account.
7. Enter the Personal Account's API Secret.
8. Select Save.

Add Zoom to Classes

In a New Class

1. On the Navigation menu, select Classes.
2. On the page menu, click .
3. Complete the fields for your class
   1. Enter the class schedule
   2. In Integrations, switch Zoom to On
   3. The password is the Class Code by default.  This can be changed (10 character max.)
4. Click Create Class.

In an Existing Class

1. Navigate to your Class.
2. Click Details 
3. Validate that you have dates scheduled on the Schedule tab.
4. Click Integrations.
5. Click the pencil to edit.
6. Switch Zoom to “On”.
7. Your Zoom link will appear.
   1. The password is the Class Code by default.  This can be changed (10 character max.)

To Create a new Zoom meeting for a previously cancelled Zoom link

1. Navigate to your Class.
2. Click the Details tab.
3. Click the Integrations tab.
4. Click the pencil to edit.
5. Click Create New Link
6. Select Cancel if you do not want to create a new link or Continue to create a new link.
7. You will see a confirmation that your new link has been created

To start or join your Zoom meeting from the Admin portal

1. Navigate to your Class
2. Click Details and then Integrations
3. Then simply click the link.

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Add Zoom to Private Lessons

1. On the Navigation menu, select Private Lessons < Enrollments
2. Select the student lesson to add Zoom to
3. Click the 
4. Select View Details
5. Click Details
6. Switch Zoom to “On”.
7. Add a password
8. Save

To start or join your Zoom lesson from the Admin portal

1. On the Navigation menu, select Private Lessons < Enrollments
2. Select the student lesson
3. Click on the number of lessons column to go to the Lesson Details page (you can also get here from the student's account)
4. Click Details
5. Click the Zoom link

To Cancel a Zoom Meeting in Zoom

1. Log into Zoom.
2. Locate the meeting you wish to cancel.
3. Select “Delete”.

Note: If your Zoom meeting has been cancelled, you will see a warning on the screen in ASAP alerting you to the fact your meeting has been cancelled and prompting you to create a new link if you still need a Zoom meeting.  

How your students access the Zoom link for classes and lessons

The Zoom link displays within the class or lesson panel on your students' account My Activities tab so its easy to access as long as they remain enrolled in the class or lesson.

1. Students will log into their account on the public site.
2. Student will navigate to My Activities.
3. The Zoom link and password will display as part of the class or lesson information.
4. Student clicks the “Zoom Meeting” link and will be directed to Zoom to join the meeting.

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