In ASAP, there are five different visible invoices and one hidden status.
An invoice status will be UNPAID if no payments have been received for that invoice. With unpaid invoices there are a few options available. You can Edit Invoice, Add Items, Apply credit, Apply discount, Give credit, Remove discounts, Merge invoice, Reallocate discounts, or Accept Payment.
An invoice status will be PAID if there is no payment due on the invoice. With paid invoice there are a few options available. You can Add Items, Edit, Apply credit, Apply discount, Give credit, View/add invoice notes, Edit full invoice, or Merge invoice.
An invoice status will be Void if the invoice is nulled due to dropping. With void invoices there are a few options available. You can Add Items, View/add invoice notes, or Edit full invoice.
An invoice status will be Partial if there was a payment on the invoice but there is still an amount owed. All the options of the Unpaid Invoice will be found here as well.
If an invoice status is set to 'PYMTPLAN', this means that there is a billing schedule found. Dependent on your organization's settings, you'll have the ability to put an invoice on a payment plan. Additional options such as "Edit Payment Plan" and "Cancel Payment Plan" will be found under the "Actions" drop down.
The final invoice status is the "Draft" invoice. Generally, these should be completely hidden from view in your entire system and are generally used as a place holder invoice whenever a customer is enrolling online but has not completed payment. We keep these draft invoices in order to show that a student is occupying a capacity in the class. If they no longer decide to enroll, the draft invoice is deleted completely.